Assistant jobs in Office & Management Support

Als Executive Assistant agieren Sie als verlässliche Sparringspartnerin der Geschäftsleitung und stellen sicher, dass sowohl strategische Initiativen als auch operative Prozesse effizient umgesetzt werden. Sie steuern komplexe Abläufe mit Weitblick, übernehmen im Hintergrund Verantwortung und behalten auch in dynamischen Situationen stets den Überblick.

Als administrative Stütze der medizinischen Direktion sorgen Sie dafür, dass im Tagesgeschäft alles reibungslos läuft. Sie steuern Termine und Anfragen, koordinieren unterschiedliche Aufgabenpakete und schaffen Ordnung in komplexen organisatorischen Prozessen.

In dieser zentralen Funktion stellen Sie einen reibungslosen Tagesablauf sicher, fungieren als verlässliche Ansprechperson für das Management und koordinieren vielseitige bereichsübergreifende Themen in einem dynamischen, globalen Umfeld.
Diese Position ist vollumfänglich vor Ort angesiedelt, um eine optimale Zusammenarbeit und Unterstützung sicherzustellen.

Die Executive Assistanz unterstützt die Geschäftsleitung auf höchstem Niveau und sorgt dafür, dass operative sowie strategische Themen effizient umgesetzt werden. Durch Ihr vorausschauendes Denken, Ihre Organisationsstärke und Ihre Diskretion tragen Sie massgeblich zum reibungslosen Ablauf im Tagesgeschäft bei.

Poste clé impliquant la gestion complète du cycle de commande, la coordination interne, le suivi client et l'optimisation des processus.

This position combines Executive Assistant responsibilities with office coordination tasks. The successful candidate will provide high‑level administrative support to several senior team members, including diary management, meeting organisation and travel coordination. The role also contributes to maintaining the smooth daily operations of the Geneva office, working closely with the local Office Manager.

As a Personal Assistant, you will ensure the smooth day-to-day running of a high-end private household, managing maintenance, suppliers, and overall operations. You will also provide administrative and light financial support, requiring autonomy, discretion, and a hands-on approach.

Nous recherchons un·e Executive Assistant & Personal Assistant dédié·e au Chairman.
Ce rôle clé nécessite un sens élevé de la confidentialité, une grande autonomie et une capacité à opérer dans un environnement à la fois exigeant, discret et hautement structuré. Une grande disponibilité horaire est nécessaire pour ce rôle.

En qualité d'assistante exécutive et personnelle auprès d'un notaire reconnu de la place genevoise, votre fonction implique un rôle clé de soutien au quotidien, tant sur le plan professionnel que personnel, dans un environnement exigeant et confidentiel.

For a large, complex international organization based in Geneva, we are seeking a highly experienced Executive Assistant to the CEO for a 3‑month temporary assignment, starting ASAP. This role sits at the heart of the organization and requires someone who is exceptionally resilient, fast, and comfortable operating under constant pressure.

We are seeking a professional and proactive Executive Assistant to support a senior executive in a international environment. The role requires sound judgment, and the ability to operate with discretion across cultures and time zones. The ideal candidate is fluent in Finnish, comfortable working in an international context, and able to act as a trusted partner to senior leadership.

The Personal Assistant supports the Principal by managing all administrative, organisational, and logistical matters to ensure optimal efficiency in daily operations. This is a full‑time Personal Assistant equiring a high level of discretion, autonomy, and reliability. French, English and Spanish should be spoken at a fluent level.

Our client, a well-established private bank in Geneva, is seeking a highly professional and proactive Executive Assistant to the CEO. This is a pivotal role requiring exceptional organizational skills, discretion, and the ability to operate in a fast-paced, high-expectation environment. Swiss residency is mandatory.

The role includes approximately 10% personal assistance support, requiring a strong service mindset.

The Administrative Assistant (60% over 3 days) plays a key role in supporting the team by ensuring smooth day‑to‑day operations and effective coordination across administrative, logistical, and organizational activities. The role requires a high level of autonomy, attention to detail, and the ability to operate in a fast‑paced, international environment.French and English must be a fluent (6 months).

En tant que COMMIS ADMINISTRATIF/ASSISTANT RH, vous jouerez un rôle clé dans le soutien administratif au sein du département des ressources humaines. Vous serez chargé(e) de gérer diverses tâches administratives dans le domaine de la santé à Genève.

As part of a new phase of consolidation and growth, the foundation is strengthening its organisational and governance structure and is creating a trusted Executive Assistant role to support its Chief Executive Officer.
French and English must be fluent - German is a plus. The role is based in Geneva with some monthly travels in both Lausanne, Bern and Zurich.

We are seeking a highly organized and proactive Executive Assistant to support three Senior Vice Presidents within a dynamic, international environment in the cosmetics industry. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities with efficiency and professionalism.

The Office Assistant ensures a clean, well-functioning and welcoming office environment, supporting daily operations and contributing to employee satisfaction and smooth business functioning.

Deadline to apply : 11.06.2026.

The Legal Assistant Try & Hire position offers a full-time opportunity to support the Legal Department in a fast-paced company. This role requires fluency in French and English and the ability to handle administrative and legal tasks with precision.

Dans un rôle central de soutien opérationnel et administratif, l'Assistant·e de Direction (50%) contribue au bon fonctionnement de la direction et des équipes. La personne assure la coordination administrative, la gestion RH de premier niveau, ainsi que l'appui aux processus internes. Ce poste est essentiel pour garantir une organisation fluide, une communication efficace et un support fiable aux différents départements.

This position provides high-level coordination and organisational supporting the CEO Office. Working closely with senior stakeholders and executive assistants, you will act as a central point of coordination, ensuring smooth daily operations and supporting a wide range of strategic and administrative activities.

En tant qu'assistant.e pour un Notaire de la place genevoise, vous travaillez de façon autonome sur la gestion des dossiers en droit des successions.

For one of our clients based in Geneva, we are looking for an Office Manager / Administrative Coordinator to cover a maternity leave from July 2026 until the end of Feb 2027. This position is broader than a traditional Executive Assistant role. While there is some support to senior management, the role is primarily focused on office management, coordination, and ensuring the smooth day‑to‑day functioning of the office.