Executive Assistant jobs in Office & Management Support

Poste combinant un rôle d'Executive Assistant au CIO et d'Office Manager, assurant un support exécutif (agenda, comités, déplacements) ainsi que la gestion des opérations quotidiennes du bureau. Le poste requiert organisation, proactivité et capacité à gérer plusieurs priorités dans un environnement exigeant.

You will predominantly support the CEO while also contributing to the effectiveness of the wider Executive Leadership Team (CFO, COO, CCO, CHRO). This role requires strong judgement, a high level of ownership and the ability to manage complexity with discretion and professionalism.

You will play a key role in ensuring smooth executive operations, coordinating cross-functional initiatives, and maintaining efficient office management at the Basel site.

Acting as the central coordination point of a growing ophthalmology practice, the Executive Assistant / Office Manager manages complex agendas, supervises the administrative team, and ensures a seamless experience for an international client base.

This role combines front office leadership with executive support responsibilities, requiring strong organizational skills, autonomy, and the ability to interact confidently with high-end clientele.

For a large, complex international organization based in Geneva, we are seeking a highly experienced Executive Assistant to the CEO for a 3‑month temporary assignment, starting ASAP. This role sits at the heart of the organization and requires someone who is exceptionally resilient, fast, and comfortable operating under constant pressure.

We are seeking a professional and proactive Executive Assistant to support a senior executive in a international environment. The role requires sound judgment, and the ability to operate with discretion across cultures and time zones. The ideal candidate is fluent in Finnish, comfortable working in an international context, and able to act as a trusted partner to senior leadership.

Our client, a well-established private bank in Geneva, is seeking a highly professional and proactive Executive Assistant to the CEO. This is a pivotal role requiring exceptional organizational skills, discretion, and the ability to operate in a fast-paced, high-expectation environment. Swiss residency is mandatory.

The role includes approximately 10% personal assistance support, requiring a strong service mindset.

As part of a new phase of consolidation and growth, the foundation is strengthening its organisational and governance structure and is creating a trusted Executive Assistant role to support its Chief Executive Officer.
French and English must be fluent - German is a plus. The role is based in Geneva with some monthly travels in both Lausanne, Bern and Zurich.

This position combines Executive Assistant responsibilities with office coordination tasks. The successful candidate will provide high‑level administrative support to several senior team members, including diary management, meeting organisation and travel coordination. The role also contributes to maintaining the smooth daily operations of the Geneva office, working closely with the local Office Manager.

En qualité d'assistante exécutive et personnelle auprès d'un notaire reconnu de la place genevoise, votre fonction implique un rôle clé de soutien au quotidien, tant sur le plan professionnel que personnel, dans un environnement exigeant et confidentiel.

We are seeking a highly organized and proactive Executive Assistant to support three Senior Vice Presidents within a dynamic, international environment in the cosmetics industry. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities with efficiency and professionalism.

Als administrative Stütze der medizinischen Direktion sorgen Sie dafür, dass im Tagesgeschäft alles reibungslos läuft. Sie steuern Termine und Anfragen, koordinieren unterschiedliche Aufgabenpakete und schaffen Ordnung in komplexen organisatorischen Prozessen.

An international, research-driven organisation is seeking a highly organised and proactive Administrative & Financial Assistant to support the smooth day-to-day operations of a dynamic, multidisciplinary team. You will work closely with senior leadership, researchers, and internal stakeholders to facilitate operational efficiency and contribute to the successful delivery of projects in an international and collaborative environment.

This is a senior administrative and coordination role, supporting the leadership of a key control function. The position requires a proactive, highly organised professional who can operate confidently in an international and fast-paced environment, ensuring smooth day-to-day operations and high-quality stakeholder interaction.

We are seeking a Team Assistant to support a team of directors on a 3-month temporary assignment. This role is fully office-based and combines classic administrative support with office management responsibilities, ensuring the smooth day-to-day running of the team and workplace. The ideal candidate is detail-oriented, service-minded, and able to manage multiple priorities in a fast-paced environment.

Dans un rôle central de soutien opérationnel et administratif, l'Assistant·e de Direction (50%) contribue au bon fonctionnement de la direction et des équipes. La personne assure la coordination administrative, la gestion RH de premier niveau, ainsi que l'appui aux processus internes. Ce poste est essentiel pour garantir une organisation fluide, une communication efficace et un support fiable aux différents départements.

This position provides high-level coordination and organisational supporting the CEO Office. Working closely with senior stakeholders and executive assistants, you will act as a central point of coordination, ensuring smooth daily operations and supporting a wide range of strategic and administrative activities.

As a Team Assistant, you will play a key role in supporting the leadership team by ensuring smooth day-to-day operations and providing high-quality organisational and coordination support. Working closely with senior stakeholders and executive assistants, you will act as a central hub for administrative and operational activities.