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Operations Manager

Geneva Permanent View Job Description
Join a foundation at a pivotal stage of its development and contribute directly to building the organisation from day one. Combining operations, project coordination, and strategic support, this role is ideal for a hands-on professional who enjoys creating structure, driving initiatives forward, and working closely with senior leadership.

Added 27/10/2026

  • Unique opportunity to join and help shape a growing organisation from day one.
  • High level of autonomy with direct exposure to key decision-makers.

About Our Client

Foundation

Job Description

Build and Run Operations

  • Establish and continuously improve the Foundation's operating processes
  • Create efficient ways of working, ensuring smooth day-to-day operations
  • Coordinate projects and initiatives across different stakeholders
  • Track priorities, deadlines, actions and deliverables
  • Support the implementation and follow-up of Foundation activities

Support Governance and Decision-Making

  • Organise Board and committee meetings
  • Prepare agendas, materials, meeting minutes and action plans
  • Ensure key decisions are documented and followed through
  • Coordinate interactions with external advisors and partners

Manage Administration and Finance

  • Coordinate relationships with external service providers
  • Support budgeting, invoice management and reporting activities
  • Ensure accurate record-keeping and documentation
  • Monitor grant and beneficiary payment processes and ensure accurate reporting and documentation.
  • Ensure compliance with Swiss foundation law, governance requirements and obligations towards supervisoryauthorities
  • Support accounting activities, annual financial statements preparation, audit processes and financial reporting

Drive Projects and Special Initiatives

  • Lead operational projects from idea to execution
  • Research topics, prepare briefing materials and support decision-making
  • Coordinate events, workshops and stakeholder meetings
  • Take ownership of new initiatives as the Foundation evolves

Champion Smart Ways of Working

  • Identify and implement AI-driven solutions across administration, finance, governance, stakeholder management andoperational activities
  • Help embed AI into the Foundation's operating model and identify opportunities for automation, data analysis anddecision support
  • Act as an internal catalyst for innovation and adoption of emerging technologies



The Successful Applicant

  • Approximately 4-7 years of professional experience in operations, project management, startup environments,consulting, foundations, NGOs or similar fast-paced organisations
  • Strong project management and organisational skills
  • Demonstrated ability to integrate AI tools into day-to-day work processes and organisational workflows.
  • A genuine interest in digital freedom, privacy, technology governance and societal impact would be highly valued.
  • Excellent written and verbal communication skills in English and in French (German will be a plus)
  • High level of discretion, professionalism and integrity
  • Proficiency with modern digital tools and collaborative platforms
  • Interest in technology, innovation and AI-enabled ways of working is a strong advantage

What's on Offer

  • This is a rare opportunity to help build an organisation from the ground up.
  • You will have significant autonomy, direct exposure to decision-makers, and the chance to shape how the Foundation operates from day one. We are looking for someone who enjoys building, learning, adapting and creating meaningful impact in a lean and entrepreneurial environment.
  • A rare opportunity to build a new foundation with a strong mission and international reach, run with the agility of a startup.
  • Direct collaboration with a committed Board of Trustees and with the wider ecosystem of its founding organisation.
  • Flexibility in work location, with a strong presence in Geneva.
  • Competitive salary adapted to the non-profit context
Quote job ref
JN-102026-7134650

Job summary

Job Function
Public Sector & Not for Profit
Specialisation
Project Assistant
Industry
Not For Profit
Where
Geneva
Contract Type
Permanent
Job Reference
JN-102026-7134650

Michael Page is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.