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Executive Assistant - 60%

Geneva Interim View Job Description
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a Department Director on a 60% basis for a 4-month assignment. The successful candidate will ensure smooth day-to-day operations, manage priorities efficiently, and act as a trusted liaison with internal and external stakeholders in both French and English.

Added 16/06/2026

  • Provide efficient administrative and organizational support
  • Act as a bilingual (French/English) coordination point, managing communication

About Our Client

Our client is a luxury company.

Job Description



Administrative & Executive Support

  • Manage and coordinate the Director's complex calendar, including scheduling meetings across multiple time zones
  • Organize internal and external meetings, including agendas, logistics, and follow-ups
  • Handle correspondence (emails, calls, documents) in French and English
  • Prepare presentations, reports, and briefing materials



Coordination & Communication

  • Act as a key point of contact between the Director and internal teams, clients, and partners
  • Facilitate communication and ensure timely information flow
  • Draft, review, and format documents and communications in both languages



Operational Support

  • Support planning and coordination of departmental activities and projects
  • Track deadlines, action items, and key deliverables
  • Assist with budget tracking, expense reports, and administrative processes



Event & Travel Management

  • Organize business travel, including itineraries, accommodation, and logistics
  • Support the planning and execution of meetings, workshops, or events

The Successful Applicant

  • Proven experience as an Executive Assistant or similar role, supporting senior leadership
  • Excellent organizational and time-management skills, with the ability to multitask
  • Strong communication skills in French and English (written and spoken)
  • High level of discretion, professionalism, and attention to detail
  • Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools
  • Ability to work independently and anticipate needs in a fast-paced environment

What's on Offer

  • Proactivity and problem-solving
  • Flexibility and adaptability
  • Strong interpersonal skills
  • Reliability and confidentiality



Quote job ref
JN-062026-7041206

Job summary

Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
FMCG (Fast Moving Consumer Goods)
Location
Geneva
Contract Type
Interim
Job Reference
JN-062026-7041206

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.