Save Job Back to Search Job Description Summary Similar Jobs added 15/05/2026A proactive Administrative Assistant with solid experience in coordinationA detail‑oriented, adaptable professional with excellent communication skillsAbout Our ClientOur client is an international organisation.Job Description Travel and Logistics Coordination * Manage end‑to‑end travel arrangements for team members, including flights, accommodation, visa applications, ground transportation, and travel insurance * Act as the main point of contact for travel‑related matters, ensuring cost efficiency and compliance with internal policiesFinancial and Administrative Support * Support the internal expense claims process, ensuring accuracy and timely follow‑up * Coordinate the processing of internal and external invoices in liaison with relevant stakeholders * Maintain accurate records and ensure proper administrative trackingAdministrative Coordination and Filing * Provide comprehensive administrative follow‑up for ongoing projects and initiatives * Maintain, organize, and continuously improve physical and digital filing systems to ensure easy access to documentationMeeting and Calendar Management * Coordinate online and in‑person meetings, including scheduling, room bookings, logistics, and technical setup * Ensure meeting rooms are properly prepared and equipped for effective collaborationDocumentation, Reporting, and Governance Support * Attend meetings as requested and produce clear, accurate minutes * Prepare agendas, presentations, and supporting documentation * Assist in compiling materials for submission to governance or decision‑making bodiesEvent and Workshop Support * Provide logistical and administrative support for workshops, internal meetings, and team events as requiredThe Successful Applicant * 2 to 5 years of proven experience in an administrative assistant, office management, or coordination role * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and online research tools * Full professional proficiency in both English and French, written and spoken, is mandatoryWhat's on Offer * Proactive and solution‑oriented mindset with a strong sense of ownership * High level of adaptability and ability to manage multiple priorities simultaneously * Strong attention to detail and discretion when handling confidential information * Excellent verbal and written communication skills, with the ability to interact effectively across different management styles and personalities * Demonstrated cultural awareness and ability to work effectively in an international, multi‑cultural environmentQuote job refJN-052026-7015230Job summaryJob FunctionOffice & Management SupportSpecialisationPublic Sector & Not For ProfitIndustryNot For ProfitLocationGenevaContract TypeInterimJob ReferenceJN-052026-7015230
