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Executive Assistant and Office Assistant

Geneva Permanent View Job Description
This position combines Executive Assistant responsibilities with office coordination tasks. The successful candidate will provide high‑level administrative support to several senior team members, including diary management, meeting organisation and travel coordination. The role also contributes to maintaining the smooth daily operations of the Geneva office, working closely with the local Office Manager.

Added 10/03/2026

  • Provide executive support to several senior team members
  • Support the smooth running of the Geneva office

About Our Client

A leading international firm operating in the investment sector.

Job Description



Executive Assistant Duties (Primary Focus)

  • Provide Executive Assistant support to multiple senior team members
  • Manage complex diaries and coordinate meetings across various time zones
  • Handle travel arrangements and logistical planning
  • Serve as a point of contact for internal teams and external stakeholders
  • Prioritise incoming requests and coordinate meeting logistics
  • Manage confidential information with the highest degree of professionalism



Office & Team Support

  • Support the Office Manager with daily office operations
  • Assist with general office administration and coordination
  • Provide cover during holidays or absences when needed
  • Contribute to maintaining a well‑organised and efficient office environment



Events & Projects

  • Assist in the planning and execution of the organisation's annual Forum (3-4‑month preparation period)
  • Contribute to ad‑hoc administrative tasks and projects as required

The Successful Applicant

  • 3 years minimum of experience as an Executive Assistant, Team Assistant, or Office Coordinator
  • Native or fluent proficiency in English or French (ideally both)
  • Excellent organisational skills with the ability to manage multiple priorities
  • Strong attention to detail and reliability
  • High level of discretion, professionalism, and adaptability
  • Comfortable working in a fast‑paced environment
  • Strong proficiency in Microsoft Word, Excel and PowerPoint
  • Ideally, a good working knowledge of Google Workspace (G Suite)



What's on Offer

Full time role based in the office.

Comfortable working in a small, agile office environment.

Quote job ref
JN-032026-6968153

Job summary

Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
FMCG (Fast Moving Consumer Goods)
Location
Geneva
Contract Type
Permanent
Job Reference
JN-032026-6968153

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.