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Dynamic Executive Assistant (m/f/d) 100%

Basel Permanent View Job Description
You will predominantly support the CEO while also contributing to the effectiveness of the wider Executive Leadership Team (CFO, COO, CCO, CHRO). This role requires strong judgement, a high level of ownership and the ability to manage complexity with discretion and professionalism.You will play a key role in ensuring smooth executive operations, coordinating cross-functional initiatives, and maintaining efficient office management at the Basel site.

Added 09/06/2026

  • Key EA role supporting CEO and global C-level team
  • High-impact position with international exposure and M&A involvement

About Our Client

Our client is a globally active specialty chemicals business with production and commercial operations across Europe, Asia and the Americas. In a phase of ongoing transformation and international growth, the company is strengthening its leadership support structure and is seeking a highly capable Executive Assistant to partner with the C-level team.

Job Description

  • Proactively manage complex calendars for the CEO and selectively for other C-level stakeholders
  • Coordinate and prioritise meetings across multiple time zones
  • Organise and facilitate executive leadership meetings, including agenda setting, documentation and follow-up
  • Provide administrative and coordination support for ongoing M&A projects
  • Liaise with internal and external stakeholders, ensuring smooth communication and alignment
  • Track action items and support execution of strategic initiatives
  • Plan and organise complex international travel (e.g., Brazil, India, China, Thailand)
  • Prepare detailed itineraries and ensure seamless execution of all logistics
  • Oversee office management duties for the Basel location
  • Support general administrative processes and ensure smooth day-to-day operations
  • Identify opportunities to improve efficiency across administrative processes
  • Leverage MS Office tools and demonstrate affinity for AI-driven solutions to enhance productivity

The Successful Applicant

  • Proven experience as an Executive Assistant supporting senior leadership in an international and dynamic environment
  • Strong organisational skills with the ability to manage competing priorities and deadlines
  • Experience supporting complex projects (e.g., M&A or transformation initiatives) is highly advantageous
  • Excellent communication skills and high level of discretion
  • Fluent English and at least a conversational level in German
  • Hands-on, proactive and service-oriented mindset with a strong sense of urgency
  • High level of emotional intelligence; respectful, humble and team-oriented approach
  • Transparent, direct and pragmatic working style
  • Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
  • Interest in and openness to AI tools and digital optimisation

What's on Offer

  • An opportunity to play a key role in a trust-based, collaborative culture
  • Exposure to global leadership and strategic initiatives
  • A dynamic environment with international scope and complexity
Quote job ref
JN-012026-6927068

Job summary

Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
Industrial / Manufacturing
Location
Basel
Contract Type
Permanent
Job Reference
JN-012026-6927068

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.