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ASAP - Senior Operations Coordination Support (m/f/d) 80-100%

Basel Interim Home Office View Job Description
As a Senior Operations & Project Support Specialist, you will play a key role in ensuring the smooth coordination of operational and administrative activities within a dynamic facility and real estate environment. You will support project teams, manage critical documentation and reporting activities, coordinate stakeholders, and contribute to budgeting and procurement processes.

Added 24/08/2026

  • Long-term 2-year contract in Basel
  • Hybrid working and a varied coordination-focused scope

About Our Client

Our client is a well-established international organisation. The team supports a broad Real Estate & Facility Management function and works closely with internal stakeholders, technical experts, procurement teams, and external service providers. This opportunity offers exposure to business operations, project coordination, budgeting activities, and executive-level support.

Job Description

Administrative & Executive Support

  • Coordinate day-to-day operational and administrative activities for a multidisciplinary team.
  • Prepare professional correspondence, presentations, reports, meeting agendas, and minutes for senior stakeholders.
  • Organise meetings, workshops, and travel arrangements while ensuring efficient diary management.
  • Maintain accurate records and handle sensitive information with discretion.



Reporting & Data Analysis

  • Collect, consolidate, and interpret operational and financial data from multiple sources.
  • Produce recurring and ad hoc reports to support business decision-making.
  • Monitor key budget indicators and contribute to financial tracking activities.
  • Support the preparation of business cases and planning documentation.



Procurement & Supplier Coordination

  • Assist with purchasing activities, including requisition management and order processing.
  • Support supplier onboarding and facilitate access processes for contractors and external partners.
  • Liaise with vendors and internal stakeholders to ensure smooth operational delivery.



Project & Operational Coordination

  • Provide administrative support to project managers and operational teams.
  • Coordinate actions across multiple stakeholders within a matrix organisation.
  • Track deliverables, follow up on deadlines, and help drive continuous process improvements.
  • Ensure activities align with internal policies, procedures, and compliance requirements.

The Successful Applicant

  • Degree, diploma, or equivalent qualification in Business Administration, Office Management, Project Management, or a related discipline.
  • 6-10 years of experience in operations support, programme office, project coordination, business administration, or a similar function.
  • Proven track record supporting project managers and operational teams.
  • Experience with budgeting activities, cost control, reporting, and purchase requisitions.
  • Strong proficiency with Microsoft Office tools and business systems.
  • Comfortable analysing data, identifying trends, and translating information into meaningful reports.
  • Ability to manage multiple priorities independently in a complex organisation.
  • Fluent English required.
  • Additional European languages would be considered an advantage.
  • Strong organisational and coordination capabilities.
  • Excellent written and verbal communication skills.
  • Analytical and detail-oriented approach.
  • Ability to influence and collaborate across diverse stakeholder groups.
  • Flexible, proactive, and solution-focused mindset.
  • Team-oriented with the ability to work autonomously when needed



What's on Offer

· Exposure to a large international environment and senior stakeholders.

· Opportunity to work alongside engineers, architects, procurement professionals, and project teams.

· Broad role combining operations, project support, procurement, budgeting, and stakeholder coordination

Quote job ref
JN-082026-7089009

Job summary

Job Function
Office & Management Support
Specialisation
Team Secretary
Industry
Financial Services
Where
Basel
Contract Type
Interim
Job Reference
JN-082026-7089009
Job Nature
Home Office

Michael Page is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.