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Office Manager (m/w/d) 80-100%

Basel-Region Interim View Job Description
As Office Manager, you will play a key role in ensuring the smooth operation of the Basel office. Acting as a trusted point of contact for employees, visitors, vendors, and leadership, you will oversee office management activities, coordinate administrative processes, and contribute to a high-performing and professional work environment.

hinzugefügt 10/07/2026

  • Temporary 6-month position
  • Full-time on-site position

Firmenprofil

For a global pharmaceutical company based in Basel, we are seeking a Office Manager (m/f/d).

Stellenbeschreibung

  • Managing daily office operations and ensuring the efficient running of administrative processes
  • Coordinating office facilities, maintenance, workspace management, and vendor relationships
  • Acting as the primary contact for external service providers, building management, and suppliers
  • Organizing internal meetings, workshops, leadership visits, and company events
  • Providing administrative support to senior managers and department heads as required
  • Coordinating travel arrangements, accommodation bookings, and meeting logistics
  • Managing office budgets related to supplies, facilities, and administrative services
  • Overseeing ordering and inventory management of office supplies, catering, and equipment
  • Handling correspondence, document management, contracts, and archiving processes
  • Supporting onboarding activities for new employees and assisting with employee-related administration
  • Coordinating with global teams and stakeholders across multiple countries and time zones
  • Identifying opportunities to improve office processes and implementing best practices
  • Ensuring a professional, organized, and welcoming environment for employees and visitors

Anforderungsprofil

  • Several years of experience in an administrative, office management, executive assistant, or similar role
  • Previous experience within the pharmaceutical, life sciences, healthcare, or highly regulated industry is strongly preferred
  • Fluency in English and German is essential; French is considered an advantage
  • Excellent organizational and multitasking skills with a proactive and solution-oriented mindset
  • Strong communication and stakeholder management skills
  • Ability to work independently and manage competing priorities effectively
  • High level of discretion, professionalism, and attention to detail
  • Service-oriented personality with a hands-on approach and a positive attitude
  • Experience coordinating external vendors and managing office facilities
  • Strong proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams

Sonstige Informationen

  • A senior and highly visible office support role within a respected pharmaceutical organization
  • A broad range of responsibilities with significant autonomy and ownership
  • Opportunity to work closely with leadership teams and international stakeholders
Referenznummer angeben
JN-072026-7059867

Zusammenfassung

Berufsfeld
Büro & Geschäftsunterstützung
Näheres Berufsfeld
Büro Manager (m/w)
Branche
Healthcare / Pharmaceutical
Ort
Basel-Region
Vertragsart
Interim
Referenznummer
JN-072026-7059867

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