Executive Assistant to GM

Executive Support

• Manage the General Manager's calendar, ensuring effective prioritization of meetings, appointments, and business commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, briefing documents, and correspondence.
• Screen and manage incoming communications, ensuring timely responses and follow-up actions.
• Handle confidential and sensitive information with the highest level of discretion.

Meeting & Event Coordination

• Organize internal and external meetings, including preparation of materials, meeting logistics, and follow-up actions.
• Attend meetings as required, take minutes, and track action items to completion.
• Coordinate leadership meetings, management committees, and business reviews.
• Support the organization of company events, client meetings, off-sites, and executive visits.

Stakeholder Management

• Act as a key liaison between the General Manager and internal/external stakeholders.
• Build effective relationships across departments and with external partners.
• Facilitate communication and ensure timely follow-up on key business initiatives.

Business & Administrative Support

• Prepare reports, presentations, dashboards, and executive summaries.
• Monitor deadlines and ensure follow-up on strategic projects and key deliverables.
• Assist with budget tracking, expense management, and invoice processing where required.
• Maintain accurate filing systems and business records.
• Support corporate governance activities and document management.

Project Coordination

• Support strategic initiatives by tracking milestones, deadlines, risks, and actions.
• Coordinate cross-functional projects and ensure alignment between stakeholders.
• Monitor progress and prepare status updates for leadership review.