ASAP - Strategic Operations Coordinator (m/f/d) 100%

Business Cadence & Governance Coordination

• Coordinate and schedule recurring business reviews, planning sessions, workshops, and governance meetings across multiple teams and functions
• Manage integrated calendars and ensure alignment of key milestones and review cycles
• Support the rollout of new business operating rhythms and governance frameworks
• Ensure stakeholders are informed, prepared, and equipped for all scheduled activities

Documentation & Process Management

• Create, maintain, and continuously improve operational documentation and process materials
• Develop standardized templates, meeting structures, agendas, and reporting tools
• Ensure business frameworks, responsibilities, and processes are clearly documented and accessible
• Maintain accurate records, action logs, and project-related documentation

Stakeholder Coordination & Follow-Up

• Serve as a key coordination point between project teams, business leaders, and functional stakeholders
• Track commitments, deliverables, and deadlines across workstreams
• Proactively follow up on outstanding actions and escalate potential risks where required
• Support leadership teams by ensuring decisions and next steps are clearly communicated and executed

Program Execution & Operational Support

• Provide day-to-day operational support for transformation initiatives
• Monitor project progress and identify opportunities to improve efficiency and execution
• Ensure administrative and logistical aspects of the program are managed effectively
• Contribute to the successful adoption of new ways of working across the organization

Continuous Improvement

• Identify gaps, inefficiencies, and operational challenges within existing processes
• Propose and implement practical solutions that improve coordination and consistency
• Help establish scalable practices and tools that can be adopted across departments
• Support a culture of accountability, structure, and operational excellence