Executive Assistant to MD (12-Month Fixed-Term Contract)

As Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient management of the CEO's day-to-day activities. Acting as a trusted business partner, you will coordinate complex schedules, facilitate communication with internal and external stakeholders, and provide high-level administrative and organizational support.

This position requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO's complex calendar, scheduling meetings and coordinating priorities.
• Organize domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics.
• Prepare meeting materials, presentations, reports, and correspondence on behalf of the CEO.
• Act as a key point of contact between the CEO and internal and external stakeholders.
• Coordinate leadership meetings, executive committees, and board-related activities.
• Draft, proofread, and manage professional communications in English and French.
• Follow up on action items and ensure timely execution of agreed deliverables.
• Handle confidential information with the highest level of discretion and professionalism.
• Support project coordination and contribute to special business initiatives as required.
• Assist with office management and administrative matters when needed.