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Senior Executive Assistant to the CEO (m/f/d) 100%

Zug Permanent View Job Description
This role provides strategic and operational support to the CEO, with a particular focus on managing a highly complex international agenda and coordinating multi-leg travel across time zones. The successful candidate will act as a key liaison across internal and external stakeholders and play a pivotal role in enabling the CEO's effectiveness.

Added 03/11/2025

  • Coordinate multi-leg international travel for a high-profile CEO with precision
  • Own a fast-paced global calendar, managing strategic meetings across time zones

About Our Client

Our client is a privately held, globally active pharmaceutical organisation with a strong footprint across multiple international markets. Headquartered in Switzerland, the company is undergoing a strategic growth phase and is recognised for its innovation, agility, and commitment to excellence. With a dynamic leadership team and a collaborative culture, the business offers a unique opportunity to contribute at the highest level of executive operations.

Job Description

  • Maintain and optimise a dynamic, high-volume calendar with frequent changes. Coordinate internal and external meetings, board sessions, and strategic engagements across multiple time zones.
  • Plan and execute intricate international travel itineraries, including flights, ground transport, visas, accommodations, and contingency planning. Ensure seamless transitions between engagements and proactive resolution of travel disruptions.
  • Prepare daily schedules, briefing packs, and background materials to ensure the CEO is fully informed and prepared for each engagement.
  • Organise and support executive-level meetings, including agenda setting, minute-taking, and follow-up tracking.
  • Draft and review confidential correspondence, presentations, and reports. Act as a gatekeeper and liaison for internal and external communications.
  • Lead or contribute to strategic initiatives and special projects, ensuring timely execution and alignment with business objectives.
  • Build trusted relationships across the organisation and externally to facilitate effective collaboration.
  • Oversee administrative processes within the executive office, including budget tracking and cross-functional coordination.

The Successful Applicant

We are seeking a highly experienced professional with a proven track record of supporting C-suite executives in a global, fast-moving environment.

  • Degree in Business Administration or equivalent
  • 8+ years of experience supporting C-Level (ideally the CEO) executives in a multinational setting
  • Demonstrated expertise in managing complex travel and scheduling across global regions
  • Exceptional organisational and project management skills
  • High level of discretion, integrity, and emotional intelligence
  • Fluent in English; additional languages are an asset
  • Proficiency in MS Office and digital collaboration tools
  • Proactive, adaptable, and solution-oriented mindset

What's on Offer

  • A high-impact role at the centre of executive decision-making
  • Exposure to strategic leadership in a global context
  • A collaborative and empowering work culture
  • Competitive compensation and benefits
  • Office based in Zug with hybrid flexibility and occasional travel



For a confidential discussion about this opportunity, please apply via the button. Only shortlisted candidates will be contacted.

Quote job ref
JN-102025-6873103

Job summary

Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
Healthcare / Pharmaceutical
Location
Zug
Contract Type
Permanent
Job Reference
JN-102025-6873103

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.