Recruitment Assistant

As part of the Talent Acquisition team, you will support the full recruitment lifecycle and ensure the smooth coordination of selection processes. You will play a key role in maintaining procedural accuracy, documentation quality and candidate experience.

End-to-End Recruitment Support

• Assist with the full recruitment cycle in collaboration with the recruiters (posting vacancies, screening, interview coordination, follow-up).
• Schedule and coordinate interviews, including panel arrangements and logistics for virtual or onsite sessions.
• Maintain accurate and timely candidate data within the Applicant Tracking System (ATS).
• Communicate with candidates throughout the process and ensure a positive experience.

Documentation & Formal Correspondence

• Draft and format official correspondence, interview invitations, notifications and recruitment-related communications.
• Prepare and organize selection documentation: evaluation grids, assessment summaries, panel reports, ranking notes.
• Ensure that all documentation complies with institutional procedures and audit standards.

Coordination & Administrative Support

• Serve as a point of contact for hiring managers, candidates, HR colleagues and external stakeholders.
• Support the preparation of recruitment files for review committees and selection boards.
• Monitor recruitment timelines and follow up on outstanding items.

Quality, Compliance & Autonomy

• Demonstrate strong attention to detail and ensure accuracy across all processes.
• Apply internal recruitment policies, rules and procedural guidelines rigorously.
• Work autonomously with minimal onboarding time and adapt quickly to the team's workflow.