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Project Coordinator for 3 months

Geneva Interim View Job Description
We are seeking a highly skilled and motivated Project Coordinator to provide administrative support for our client's Programmes and Operations team. This role entails high-level secretarial duties and involves supervising an Administrative Assistant. The successful candidate will ensure smooth and efficient operations by maintaining high standards of professionalism, efficiency, and confidentiality.
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Added 16/07/2024

  • Provide administrative support and Coordinate operations in the department
  • Resource management, events and training

About Our Client

Our client is an international organisation.

Job Description



  • Administrative Support:
    • Organize logistics including visas, security clearances, flights, hotels, passport renewals, and expenditure monitoring.
    • Manage meetings, correspondence, and databases.


  • Project Coordination:
    • Monitor the work plan and KPIs of the team, providing regular progress analysis and tracking performance metrics.
    • Coordinate the training curriculum and knowledge management initiatives.
    • Serve as the Project Management Office (PMO) for continuous development projects.


  • Training and Development:
    • Define and collect Individual Development Plans, creating and implementing a unit-wide training curriculum.
    • Maintain relationships with audit and accounting bodies, ensuring staff certifications are up-to-date.


  • Event Management:
    • Organize local and international workshops and conferences, handling all logistics and travel arrangements.


  • Resource Management:
    • Manage staff leave plans, consultant allocations, and track assignment costs against budgets.


  • General Clerical Duties:
    • Answer and direct calls, organize and schedule meetings, maintain filing systems, format documents, and order office supplies.



The Successful Applicant



  • Qualifications:
    • Bachelor's Degree in Business Administration, Communications, Health, or a related field.
    • Project management qualification or equivalent experience is desirable.


  • Experience:
    • Relevant experience in similar positions within international, public, or private institutions.
    • Proficiency in Microsoft Office, particularly PowerPoint, and office management software.
    • Demonstrated ability to organize, prioritize, and coordinate work efficiently.
    • Client-focused problem-solving skills.



Attributes:

  • Team-player with a solution-oriented mindset.
  • Strong organizational skills and the ability to work independently.
  • Ability to maintain high levels of integrity and confidentiality.
  • Capable of multi-tasking and working accurately under pressure.

What's on Offer

3 months of temporary contract with a possibility of extension.

Contact
Marine Moncozet
Quote job ref
JN-072024-6483882

Job summary

Job Function
Public Sector & Not for Profit
Specialisation
Project Assistant
Industry
Not For Profit
Location
Geneva
Contract Type
Interim
Consultant name
Marine Moncozet
Job Reference
JN-072024-6483882

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.