Personal Assistant to the CEO (m/f/d) 100%

This role provides high-level personal support to the CEO with a primary focus on managing an intense global schedule and coordinating complex, multi-leg travel. The Personal Assistant will accompany the CEO regularly on international trips, ensuring smooth execution of all engagements and full alignment between personal and business activities. With a 100% dedication to the CEO's rhythm, the successful candidate will serve as a trusted partner and operational anchor.

Key Responsibilities:

• Maintain and optimise a dynamic, high-volume calendar with absolute precision, including business and personal commitments; coordinate meetings, travel days, off-sites, and confidential engagements.
• Plan, execute, and oversee multi-leg international travel itineraries, including flights, transfers, visas, accommodations, and contingency arrangements; travel frequently with the CEO to ensure seamless end-to-end support.
• Prepare daily agendas, travel briefs, background information, and personal planning documents to ensure the CEO is fully informed, prepared, and supported at all times.
• Coordinate high-level meetings, including preparation of materials and proactive agenda management.
• Act as the CEO's primary liaison for both business and personal matters, ensuring effective communication and safeguarding confidentiality with internal and external stakeholders.
• Anticipate needs proactively, manage shifting priorities, and resolve issues before they escalate; ensure the CEO's time is protected and optimally allocated.
• Support private and family-related organisational tasks as needed, maintaining a professional and discreet handling of all personal information.
• Oversee administrative processes related to the CEO's office, including expenses, procurement, logistics, and coordination with internal departments.