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Office Manager 60 % over 4 days

Genève Permanent Voir la description de poste
As part of the company's continued growth, this newly created role - Office Manager aims to strengthen administrative and accounting operations. The Office Manager ensures the smooth daily functioning of the organization by managing office operations, providing reliable accounting support, and contributing to a professional, well‑organized working environment.This role is a 60% over 4 days.

Added 01/03/2026

  • Ensure smooth daily office operations by managing administrative workflows
  • Support core accounting activities - Job creation - Part time

À propos de notre client

Our client is a pharma company.

Description du poste



1. Office Management & Administrative Support

  • Manage day‑to‑day administrative operations: mail handling, insurance matters, interactions with local authorities, contract follow‑ups, and general office administration.
  • Serve as the main point of contact for facility management and external service providers (cleaning, security, catering, maintenance).
  • Oversee office supplies, reception activities, deliveries, and overall office logistics.
  • Coordinate business travel arrangements and visa requests.
  • Support internal event coordination (team meetings, team‑building activities, company celebrations).
  • Handle document management, filing, archiving, and routine administrative tasks.
  • Welcome visitors and manage incoming calls and emails.
  • Prepare and issue customer invoices.



2. Accounting Support

  • Monitor accounts receivable and manage payment reminders.
  • Process supplier invoices and prepare payment batches.
  • Enter accounting data into the ERP/accounting system.
  • Perform payroll reconciliation tasks in collaboration with external service providers.

Profil recherché

  • Background in office management, administration, or accounting.
  • At least 4 years of experience in a similar role
  • Excellent organizational skills, autonomy, and adaptability.
  • Proactive, service‑oriented, and able to manage confidential information with discretion.
  • Excellent command of French (written & spoken) and strong professional English.
  • Proficiency with Microsoft Office (Outlook, Excel, Word).



Informations complémentaires

Part time role with flexibility.

Indiquer la référence de l'offre
JN-032026-6959568

Résumé du poste

Secteur
Secrétariat & Assistanat
Spécialisation
Office Manager
Industrie
Healthcare / Pharmaceutical
Localisation
Genève
Type de contrat
Permanent
Référence de l´offre
JN-032026-6959568

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