Office Manager (60-70%) - 7 months

Office management and reception

• Ensure the smooth daily operation of the office and maintain a well‑organised, welcoming working environment
• Manage suppliers, service providers, office stock and equipment
• Handle reception duties, incoming calls, shared mailboxes and mail management
• Organise internal events, team meetings, breakfasts and end‑of‑year events
• Manage parking administration and access badges

Administrative and management support

• Provide administrative support to senior management, including agenda coordination, correspondence, document preparation and meeting minutes
• Prepare presentations, reports and internal documentation
• Coordinate travel arrangements and process expense claims
• Ensure proper filing and document management (digital and paper)

HR, finance and IT coordination

• Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich
• Follow up on HR documentation and administrative processes
• Coordinate with Finance on invoices, expense tracking and administrative follow‑ups
• Liaise with IT teams for onboarding/offboarding and local coordination

Coordination and communication

• Act as a central point of contact between teams, management and external partners
• Ensure smooth information flow across departments
• Support internal processes and contribute to operational continuity