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IFFED - Finance & Operations - 50%

Geneva Permanent Home Office View Job Description
The Finance and Operations Assistant will play a crucial role in supporting IFFEd's financial operations, ensuring accurate record-keeping, compliance, and smooth operations for Board meetings and flagship events. This position involves working closely with the Head of Operations and external accounting firms to manage contracts, payments, and financial documentation.

added 13/03/2025

  • Transform Global Education: Be part of a mission-driven organization
  • Work in an exciting early-growth phase with a small, ambitious team

About Our Client

The International Finance Facility for Education (IFFEd) is a powerful new financing engine dedicated to unlocking additional affordable financing for global education and human capital development. Their mission is to ensure that 1.2 billion children and youth in lower-middle-income countries have the opportunity to learn, earn, and thrive. Based in Geneva, Switzerland, IFFEd is in an exciting early-growth phase with a small core team and an ambitious vision.

Job Description

Finance:

  • Accounting Inputs: Review, verify, and process incoming invoices to IFFEd; manage timely invoicing to IFFEd's funders.
  • Monthly Accounting Statements: Complete review of monthly accounting statements received from IFFEd's accounting firm; identify and report discrepancies or issues to the Head of Operations.
  • Quarterly Finance Analysis: Coordinate preparation of budget and administrative finance data for IFFEd's quarterly finance review; work with accountants on budget vs. actuals analysis.
  • Record Keeping: Ensure all financial records and documentation are effectively maintained and organized.
  • Grant Management and Donor Reporting: Track and manage IFFEd's donor reporting requirements; liaise with accountants and operations team to produce timely reports for donors.
  • Internal/External Audit: Support preparations and follow-up for IFFEd's annual audit and any internal audit processes (due to be established in 2025).



Operations:

  • Contract Management: Prepare drafts of contracts based on standard IFFEd templates; coordinate contract approval process; maintain a database of all contracts and ensure compliance with organizational policies.
  • Service Provider Research and Due Diligence: Conduct research on possible service providers to support IFFEd's operations, including digitizing key processes (e.g., expenses, timesheets); implement a supplier due diligence process for all new suppliers.
  • Procurement Process Management: Support team IFFEd to manage the procurement process in line with IFFEd procurement policy.
  • Compliance: Manage compliance processes with selected IFFEd policies, e.g., annual conflict of interest declaration.
  • Board Meeting and Travel Logistics: Support logistics arrangements and travel for IFFEd's team and Board members, especially around IFFEd Board meetings (in-person twice per year) and any IFFEd flagship events.
  • Other Duties: Contribute to continuous improvement initiatives and any special projects regarding finance and operations; participate in finance and operations team meetings; perform any other related duties as assigned by the Head of Operations and/or Head of Finance.



The Successful Applicant

  • Qualifications: Bachelor's degree or equivalent in Finance, Accounting, Business Administration, or a related field; 4+ years of relevant work experience in financial management or administration, with evidence of increasing responsibility.
  • Skills: Strong organizational and administrative skills; excellent attention to detail and accuracy; effective communication skills; ability to work collaboratively in a team environment; proficiency in Microsoft Office Suite, particularly Excel, and at least one professional accounting software; proficiency in English (required) and French (preferred).
  • Attributes: Can-do attitude; flexibility to adapt to a start-up environment; ability to suggest improvements and lead finance and operational systems development projects as the organization scales.

What's on Offer

  • Contract Type: Staff
  • Time Commitment: 50-60%, approximately 7-10 days per month
  • Location: Geneva, Switzerland
  • Equal Opportunity: IFFEd encourages applications from qualified individuals regardless of race, gender, age.
Quote job ref
JN-012025-6651865

Job summary

Job Function
Accounting, Audit & Advisory, Tax and Treasury
Specialisation
Accounts Assistant
Industry
Not For Profit
Location
Geneva
Contract Type
Permanent
Job Reference
JN-012025-6651865
Job Nature
Home Office

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.