Save Job Back to Search Job Description Summary Similar Jobs added 25/02/2025International environmentChallenging and multitasking positionAbout Our ClientInternational companyJob DescriptionHandle incoming and outgoing communications, including calls, emails, postal mail, and internal correspondence, while serving as a key point of contact both within and outside the organization.Oversee front desk operations, ensuring a professional welcome for visitors, setting up meeting spaces to a high standard, coordinating videoconferencing, and managing transport and hospitality arrangements for attendees.Supervise access control for external vendors and visitors, managing temporary badges, key distribution, and necessary authorizations in collaboration with the administrative team.Ensure adequate stock of office essentials, refreshments, and kitchen supplies, maintaining smooth operations across all facilities.Maintain and update the internal phone directory and coordinate maintenance and service requirements with external providers.Oversee the upkeep and organization of kitchen and shared spaces, ensuring hygiene standards are met.Manage onboarding-related logistics, including distributing temporary access passes and essential office materials to new employees.Provide occasional support to executive-level administrative functions, such as processing expense reports, coordinating travel arrangements, and scheduling meetings.Organize and manage all logistical aspects of executive and board-level meetings, including transportation, accommodation, catering, and post-event administrative follow-ups.Plan and execute corporate events, including seasonal celebrations, by defining themes, obtaining quotes, securing approvals, and coordinating logistics with relevant stakeholders.Assist with broader office initiatives to ensure smooth daily operations and a well-functioning work environment.Facilitate and manage internal and external company events, ensuring seamless execution and coordination with all teams involved.Assign and manage visitor parking spaces using the designated parking system.The Successful ApplicantDynamic, strong stress resilience, interpersonal intelligence, flexibility, strong communication skills, proactivity, anticipation of needs.Minimum of 2 years of experience in a similar role.English C1, French C2.What's on OfferVery interesting and challenging work environment.Strong team spirit.Attractive compensation.ContactLea BaubilQuote job refJN-022025-6657736Job summaryJob FunctionOffice & Management SupportSpecialisationReceptionistIndustryHealthcare / PharmaceuticalLocationLausanne RegionContract TypePermanentConsultant nameLea BaubilJob ReferenceJN-022025-6657736
