Save Job Back to Search Job Description Summary Similar Jobs Added 10/09/2025International, fast moving, and innovative work environmentModern Offices, centrally located in ZugAbout Our ClientFor our client, a growing and international organization within the financial services sector, we are currently recruiting an experienced and proactive Executive Assistant. In this role, you will directly support the Founder, CEO, and CFO while ensuring smooth operations and efficient office management. This is an exciting opportunity for a highly organized professional who thrives in a fast-paced, international environment.Job DescriptionActing as the primary contact point for the leadership team, clients, and external partnersComplex calendar management and prioritization of appointments for the Founder, CEO, and CFOCoordinating, leading, and mentoring administrative support professionals across different locationsDrafting, editing, and proofreading internal and external communications on behalf of the leadership teamScheduling and organizing meetings, handling logistics, and providing on-site or remote supportOverseeing office management, including facilities, supplies, and vendor coordination in Zug and remote officesManaging and processing incoming invoices, ensuring proper approvals and timely paymentsMaintaining digital and physical filing systems for administrative and financial documentationThe Successful ApplicantMinimum of 5 years' experience supporting C-level executives or office management in a dynamic, international environmentFluent in both English and German (written and spoken)Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)Excellent organizational and time management skills with the ability to manage multiple prioritiesStrong communication skills and a professional, proactive demeanourFamiliarity with invoice processing or basic accounting toolsExperience managing office operations or facilities across multiple locationsPrevious exposure to the financial services or fintech industryResourceful, adaptable, and calm under pressureSelf-starter with a high degree of ownershipHigh level of discretion and confidentiality with sensitive informationTech-savvy and confident using digital tools to streamline workflowsWhat's on OfferAre you ready for a new challenge in a dynamic, fast-paced environment and confident you can cover the responsibilities outlined above? If so, we look forward to receiving your application.Quote job refJN-042025-6731147Job summaryJob FunctionOffice & Management SupportSpecialisationExecutive AssistantIndustryFinancial ServicesLocationZugContract TypePermanentJob ReferenceJN-042025-6731147
