Save Job Back to Search Job Description Summary Similar Jobs added 11/02/2025International environmentChallenging and multitasking positionAbout Our ClientInternational companyJob DescriptionManage ad hoc requests from C-Level executives based on priorities.Organize and coordinate schedules and travel arrangements (reservations, itineraries, schedule optimization).Prepare presentations, reports, and various documents.Ensure follow-up on administrative tasks and important deadlines.Manage expense reports and invoicing if necessary.Act as the primary point of contact for certain internal and external communications.Ensure a smooth flow of information between C-Level executives and teams.Manage the receptionist, ensure smooth operations, and provide support when needed.Be able to step in and replace the receptionist at short notice in case of emergency.Ensure that visitor reception and call management are always seamless and professional.Oversee the proper functioning of general services related to the reception area.Foster strong communication and collaboration with internal teams.Work in synergy with other assistants or administrative team members to optimize tasks.Serve as an effective information relay between C-Level executives and relevant employees.Contribute to a dynamic work environment by suggesting improvements and supporting the team as needed.The Successful ApplicantDynamic, strong stress resilience, interpersonal intelligence, flexibility, strong communication skills, pro activity, anticipation of needs.Minimum of 5 years of experience in a similar role.English C1, French C2.What's on OfferVery interesting and challenging work environment.Strong team spirit.Attractive compensation.ContactLea BaubilQuote job refJN-022025-6657733Job summaryJob FunctionOffice & Management SupportSpecialisationExecutive AssistantIndustryHealthcare / PharmaceuticalLocationLausanne RegionContract TypePermanentConsultant nameLea BaubilJob ReferenceJN-022025-6657733
