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Executive Assistant 100% ASAP

International Interim View Job Description
This role provides high-level executive and operational support to two Management roles in a global, fast-paced environment. It combines administrative excellence, cross-functional coordination, and responsibility for legal and compliance-relevant processes.

hinzugefügt 17/06/2025

  • International and fast paced company within the cosmetics industry
  • Temporary contract with possibility for extension

Firmenprofil

Our client is a leading global cosmetics company known for its iconic brands and high-touch customer experience. With a presence in over 150 countries, the company combines creativity, innovation, and inclusivity to shape the future of cosmetics. This position is based in the Travel Retail division and offers the opportunity to work closely with top leadership in a fast-paced, international setting.

Stellenbeschreibung

  • Organize meetings, conference calls, and complex travel arrangements across global time zones, supporting both managers
  • Coordinate, prepare, and execute internal and external high-level events, including senior leadership offsites and retailer Top-to-Top meetings
  • Support communication and alignment across regional and global business units, consolidating updates and follow-ups for leadership
  • Ensure compliance with legal, tax, and audit-related documentation processes, including review and archiving of contracts and sensitive documents
  • Manage and track signatures and approvals for a high volume of time-sensitive documents involving internal and external stakeholders
  • Act as representative of the executives, including providing e-signatures during absences and coordinating on their behalf
  • Maintain clear and structured documentation archives accessible for Legal, Finance, and Commercial teams
  • Assist in onboarding of new employees and collaborate with HR and IT for proper setup
  • Reconcile expenses and manage departmental procurement workflows
  • Contribute to company-wide diversity and engagement initiatives as part of internal workstreams



Anforderungsprofil



  • Bachelor's degree or equivalent; a background in Business Administration or Humanities is a plus


  • 10+ years of experience in senior executive support, operations, or business coordination roles in a global environment


  • Fluent in English, advanced knowledge of Spanish and German is considered a strong asset


  • Tech-savvy and confident using Microsoft Office (especially Excel and PowerPoint); experience with digital collaboration tools


  • Excellent organizational skills, ability to prioritize under pressure, and keen attention to detail


  • Discreet and professional in handling confidential information


  • Experienced in managing international travel, high-profile events, and calendar coordination


  • A strong communicator with a proactive, service-minded, and collaborative attitude



Sonstige Informationen

A high-impact role at the center of a global organization, offering close exposure to senior leadership, international collaboration, and the opportunity to shape processes that support strategic business goals. Ideal for someone who thrives in a dynamic environment and enjoys combining structure with influence.

Referenznummer angeben
JN-062025-6766173

Zusammenfassung

Berufsfeld
Büro & Geschäftsunterstützung
Näheres Berufsfeld
Direktionsassistent (m/w)
Branche
FMCG (Fast Moving Consumer Goods)
Ort
International
Vertragsart
Interim
Referenznummer
JN-062025-6766173

Die PageGroup verpflichtet sich zu Chancengleichheit, als Arbeitgeber genauso wie als Dienstleistungsunternehmen. Wir treffen Rekrutierungsentscheidungen ausschließlich basierend auf Erfahrungen und Fähigkeiten der Bewerberinnen und Bewerber. Diese Maxime gilt nicht nur für unsere Mitarbeiterinnen und Mitarbeiter, sondern auch für unsere Arbeit in der Recruiting-Branche.