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Events Assistant 80 to 100% - Try and Hire

Geneva Interim View Job Description
Under the supervision of the Head of Events, you will support the the administrative, logistical, and operational organization of conferences, seminars and events of our client. You will act as a key liaison between clients and internal departments to ensure the seamless execution of events, whether in-person, hybrid, or online.

Added 04/06/2025

  • Ensure the seamless execution of events
  • Support the administrative, logistical, and operational organization

About Our Client

Our client is a Swiss Foundation.

Job Description

  • Assess client needs and organize events within budget and deadlines
  • Manage event bookings and scheduling
  • Use and maintain event management tools (Ungerboeck/Momentus)
  • Draft booking confirmations, detailed quotes, and rental contracts
  • Conduct site visits and promote additional services (interpretation, tech, digital tools)
  • Coordinate room setup, catering, IT, and security with internal teams and external vendors
  • Oversee operational execution and support during events
  • Follow up on payments and client satisfaction
  • Train and support student assistants involved in events

The Successful Applicant

  • Bachelor's degree in hospitality, event management, or related field
  • 2-7 years of experience in event coordination
  • Experience in academic or NGO environments is a strong asset
  • Fluent in French and English (C1 level minimum); Italian is a plus
  • Proficient in MS Office
  • Knowledge of InDesign and Canva is a plus
  • Strong interpersonal skills, autonomy, and results-oriented mindset
  • Flexible and available to adapt to event schedules

What's on Offer

We start with a 3 month contract.

Quote job ref
JN-062025-6757838

Job summary

Job Function
Office & Management Support
Specialisation
Events Assistant
Industry
Not For Profit
Location
Geneva
Contract Type
Interim
Job Reference
JN-062025-6757838

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.