Coordination Officer - 11 months - 80 or 100%

Geneva Interim View Job Description
The Coordination Officer Consultant will manage investments in the health and pandemic preparedness portfolio and support various teams and leaders. This role requires professionalism, efficiency, good communication, confidentiality, and independent judgment. The consultant must handle multiple requests independently and strategically, providing solutions and escalating issues when needed.

Added 13/12/2024

  • Support and Coordination: Manage investments in the health and pandemic
  • Provide administrative support to various teams and leaders.

About Our Client

Our client is an international organisation.

Job Description



  1. Investment Processes, Procurement, and Management:
    • Coordinate and guide procurement processes, including sourcing, creating service provider profiles, drafting procurement memos, developing work orders/purchase requisitions, and tracking purchase orders.
    • Support procurement processes for consultants, including creating purchase orders, tracking approvals, and guiding proper invoicing.
    • Track payments of all contracts and liaise with project leads for budget management.
    • Collaborate with Project Officers, Sourcing, and Finance teams.


  2. Coordination and Event Management:
    • Coordinate the agenda across teams by collecting inputs from team focal points.
    • Organize and coordinate management meetings, including scheduling, agenda preparation, participation coordination, and follow-up on minutes and action points.
    • Organize events such as retreats, off-site meetings, workshops, and departmental meetings, managing logistics, service provider selection, work orders, documentation, and participation tracking.
    • Facilitate collaboration and coordination among managers in the Strategy, Investment, and Impact Division (SIID) and other work groups/teams/task forces across the Secretariat.


  3. Administrative Tasks:
    • Manage time scheduling and prioritization for the Head of the Technical Assistance Program and the leadership team, resolving conflicts and competing demands independently.
    • Organize and coordinate travel arrangements for the Head of the Technical Assistance Program, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and reimbursements.
    • Provide executive assistance with discretion and confidentiality, managing priorities and workflow within the department.


  4. Other Support:
    • Respond independently to diverse inquiries and make decisions when multiple courses of action are possible.
    • Manage high-stress and time-pressured priorities, ensuring all actions are completed.
    • Perform additional duties as advised by the Program Officer and the Head of the Technical Assistance Program.

The Successful Applicant

  • Education: Bachelor's degree in Business Administration, Public Health, International Relations, or a related field.
  • Experience: Minimum of 5 years of experience in project coordination, administrative support, or a related role, preferably within an international organization or NGO.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent communication and interpersonal skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Ability to work independently and as part of a team.
    • High level of discretion and confidentiality.
    • Problem-solving and strategic thinking skills.

What's on Offer

11 month mission.

Contact
Marine Moncozet
Quote job ref
JN-122024-6617458

Job summary

Job Function
Public Sector & Not for Profit
Specialisation
Project Assistant
Industry
Public Sector
Location
Geneva
Contract Type
Interim
Consultant name
Marine Moncozet
Job Reference
JN-122024-6617458

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.