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Assistant - Purchasing Department for 9 months

Geneva Interim View Job Description
We are looking for an Assistant to join a purchasing department for 9 months who provides essential administrative support to the purchasing department, ensuring smooth daily operations and timely processing of orders and documentation. The role is central to maintaining accurate records, coordinating with suppliers, and supporting internal teams with their purchasing needs in a fast‑paced international environment.

Added 26/02/2026

  • Provides administrative support to the purchasing team
  • Ensures smooth procurement operations

About Our Client

Our client is an international company.

Job Description



1. Administrative & Clerical Support

  • Prepare, issue, and track purchase orders (POs) in the ERP system.
  • Maintain organized digital and physical files for contracts, invoices, delivery notes, and supplier documents.
  • Support the preparation of routine reports (weekly trackers, supplier lists, PO summaries).
  • Update purchasing databases and internal dashboards.



2. Supplier Coordination

  • Serve as the first point of contact for suppliers regarding order confirmations, delivery dates, and basic queries.
  • Collect and file supplier documents (certificates, bank details, compliance forms).
  • Follow up on pending orders and report delays or issues to the Purchasing Manager.



3. Order & Delivery Follow-Up

  • Monitor delivery schedules and ensure timely receipt of goods or services.
  • Assist with resolving delivery discrepancies or missing documentation.
  • Coordinate with logistics and warehouse teams for incoming shipments.



4. Invoice & Payment Support

  • Match invoices with purchase orders and delivery notes.
  • Check pricing, quantities, and details before sending to Finance for approval.
  • Support the resolution of billing errors with suppliers.



5. Internal Stakeholder Support

  • Assist employees with purchasing requests (RFP forms, PO creation, documentation).
  • Ensure internal purchasing policies are followed and provide basic guidance when needed.
  • Schedule meetings, prepare agendas, and draft minutes for procurement-related discussions.

The Successful Applicant



Essential

  • Previous experience in administrative support, purchasing, or supply chain.
  • Strong organization and time management skills.
  • Excellent attention to detail and accuracy.
  • Comfortable communicating with international suppliers and internal stakeholders.
  • Proficiency in MS Office (especially Excel, Outlook, Word).
  • Exposure to ERP systems is an advantage.



Preferred

  • Experience in an international corporate environment.
  • Understanding of basic purchasing processes (POs, invoices, delivery notes).
  • Ability to handle multiple administrative tasks simultaneously.

What's on Offer

  • Reliable, meticulous, and service-oriented.
  • Positive attitude and willingness to support a team.
  • Ability to work under pressure with tight timelines.
  • Respect for confidentiality and internal procedures.



Quote job ref
JN-022026-6957365

Job summary

Job Function
Office & Management Support
Specialisation
Sales Administration
Industry
FMCG (Fast Moving Consumer Goods)
Location
Geneva
Contract Type
Interim
Job Reference
JN-022026-6957365

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.