ASAP: Administrative Expert - Pharma (m/w/d)

In this role, you will provide comprehensive administrative support to multiple senior leaders across different therapeutic areas. You will ensure seamless coordination, efficient communication, and proactive handling of administrative responsibilities in a fast-paced and international environment.

Key Responsibilities:

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  Provide high-level administrative assistance including complex calendar management, travel arrangements, meeting coordination, and preparation of materials
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  Organize international and domestic travel in line with current internal policies
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  Maintain up-to-date team documentation such as organizational charts, distribution lists, and content on collaboration platforms (e.g., MS Teams)
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  Support leaders in planning and executing internal and external events, including logistics and vendor coordination
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  Facilitate onboarding and offboarding processes for new and departing team members (upon request)
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  Serve as a reliable point of contact for internal and external stakeholders, ensuring smooth and professional communication
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  Assist with budget tracking and expense reporting in collaboration with the Project Operations Manager (POM)
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  Ensure administrative tasks and requests are executed efficiently and on time
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  Monitor industry trends and best practices related to administrative operations (optional)